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        Class Rostering

        Class rostering is currently being developed and is in alpha phase. It is scheduled for release late summer 2017.

        Overview

        The class rostering feature in PBS LearningMedia enhances the working relationship between teachers and students by providing the ability for teachers to assign lessons to students as a group or on an individual level. Teachers can easily keep track of students' progress and completion of assignments. Student progress and results are displayed in the class rostering section of the PBS LearningMedia website, which can be accessed by clicking Classes located in the Dashboard dropdown menu in the top navigation menu or by clicking Classes in the left side navigation menu of the Teacher Tools section . 

        The components of class rostering include:

        Requirements

        To use the class rostering feature:

        How to create a class roster

        • - From the PBS LearningMedia homepage, in the top navigation menu click Dashboard then click Classes (Figure 1).

        Figure 1

        • - Any classes you already have set up appear here (Figure 2.1).
        • - Click the orange Add Class button to add a new class (Figure 2.2). 

        Class rosters can be applied to existing classes.

        Figure 2

        • - In the Class Name textbox, type a name for your class (Figure 3.1). The name should be an identifier that is easy to distinguish from other class rosters you've created. Try to choose language that is specific to the class. For example: 4th Grade English.
        • - The name that is associated with your www.pbslearningmedia.org login automatically displays in the Teacher Name textbox (Figure 3.2). You may want to modify this field to display a name that is more familiar to your students. For instance, if your login is Jan Kendricks, you may want to change it to a salutation that you are known by to your students, such as Miss Kendricks. 
        • - Click Get Invitation Code (Figure 3.3).

        Figure 3

        How to assign students to your class roster

        Now that you've set up a class roster, you can populate it with your students by sending them a class invitation link or an invitation code. This section shows you how.

        • - Click Classes from the Dashboard dropdown menu (Figure 1.1) or the left side navigation menu (Figure 1.2). 
        • - Click the class to which you want to add students (Figure 1.3).

        Figure 1

        • - Students already in your class roster appear in a list (Figure 2.1).
        • - To add a new student, click Add Student (Figure 2.2).

        Figure 2

        A popup box displays and includes:

        • - Class name and teacher name: This is your class name and your name you established when you created the class (Figure 3.1). This is how students will see your name displayed for all things related to this class.
        • - Class invitation code: This is the code that you can share with students. They can go to the student site, click Enter Code and enter this code in the textbox (Figure 3.2). Students must be logged in to the student site to use the code.
        • - Class invitation link: The class invitation link directs students to the student site where they can enter their name in the popup box and be added to your class roster (Figure 3.3).
        • - When finished, click Close (Figure 3.4).

        Figure 3

        How a student is added to your class roster

        After you have sent your students a link or code to join your class roster, there are steps the student must take to complete the process. This section outlines the steps a student must complete on their own to join your class roster.

        • - After the student has received the link or code you have sent, they must log in to the student site (https://www.pbslearningmedia.org/student/) and join in one of two ways:
          • - Click Enter Code or Log In and enter the assignment code and login information.
          • - Click the Assignments icon and click Log In or Enter Code.

        Figure 1

        • - If you have created an assignment and included it in your class roster, the student will see an alert icon on the Assignments menu item with the number of assignments waiting for the student (Figure 2). 

        Figure 2

        • - Once the student has signed in with their login credentials, they can type the assignment code in the textbox provided. If a URL was sent to the student, they can simply click the link.
        • - Students can click Start to begin an assignment they have already added to their Assignments area (Figure 3.2).
        • - A green checkmark indicates a completed assignment (Figure 3.3). When a student has completed an assignment, you will find their name and assignment information in your roster

        Figure 3

        Sharing the invitation code

        * A student will know they are signed in to the site if they see a Log Out button in the upper right side of the page (Figure 1.2).

        Figure 1

        • - The student should enter the code you sent to them in the textbox provided and click Go (Figure 2).

        Figure 2

        A popup box titled Join a Class appears with your name and the class name as it appears in your class roster.

        • - The student should type their name in the textbox provided (Figure 3.1) and click Join Class (Figure 3.2).

        Figure 3

        • - The student sees your class listed along with your name (Figure 4.1).
        • - If there are assignments designated for this class, the Assignments icon in the top navigation menu will display a red alert with the number of assignments included (Figure 4.2). The student can click the icon to access the assignments.

        Figure 4

        Sharing the invitation link

        • - If sharing the invitation link, the student should copy and paste the link into a browser (Figure 1.1) and click Log In (Figure 1.2).

        Figure 1

        • - The student should type their user name in the textbox provided and click Next (Figure 2).

        * The student can also click Continue with Google and sign in with Google Classroom.

        Figure 2

        • - The student needs to type the answer to their secret question in the textbox provided and click Go (Figure 3).

        Figure 3

        • - In the textbox provided, the student should type their name (Figure 4.1) and click Join Class (Figure 4.2).

        Figure 4

        • - The Assignments icon displays the number of assignments waiting. The student should click the Assignments icon (Figure 5.1) and click Start (Figure 5.2) to begin the assignment.

        Figure 5

        How to add assignments to your class

        To use the class rostering feature, assignments must already exist within your class. This section shows you how to add assignments to your class.

        • - Click Assignments from the top navigation menu (Figure 1.1) or from the left side navigation menu in the Dashboard view (Figure 1.2).

        Figure 1

        • - To the right of title of the assignment you want to add to your class, click the three dots. From the dropdown menu, click Assign (Figure 2).

        Figure 2

        • - In the Assign to a Class section, click Assign to Class (Figure 3.1).

        Need to make edits to your assignment before you assign it to your class? Click edit this assignment in the top of the popup box (Figure 3.2).

        Figure 3

        • - When the list of your existing class rosters appears in the popup box, click the checkbox to the left of the name of the roster to which you want to add the assignment (Figure 4.1). 
        • - Click Select Students to being selecting the students you want to have access to this assignment (Figure 4.2).

        Figure 4

        • - All students are selected by default. If you wish to exclude a student from this assignment, click the checkbox next to their name to unselect them (Figure 5.1).
        • - If you want to select a different roster, click Select Another Roster to go back to the previous screen (Figure 5.2).
        • - When finished, click Assign (Figure 5.3).

        Figure 5

        • - A confirmation message appears displaying the classes and students with which the assignment has been shared (Figure 6.1). 
        • - Click Okay to close the popup box (Figure 6.2).

        Figure 6

        • - From the left side navigation menu, click Classes to return to your class roster (Figure 7).

        Figure 7

        • - Click the name of the class to which you just added the assignment (Figure 8).

        Figure 8

        • - Click the Assignments tab in the top of the navigation bar (Figure 9).

        Figure 9

        • - All assignments for that class are listed (Figure 10).

        Figure 10

        How to assign through Google classroom

        • - When you are viewing a resource, hover your mouse over the Assign icon and click Assign (Figure 1).

        Figure 1

        • - Under the Quick Assign section, click Share to Google Classroom (Figure 2).

        Figure 2

        • - Click the class with which you want to share this assignment (Figure 3.1).
        • - Click the Choose action dropdown menu and click Create assignment (Figure 3.2).
        • - Click Go (Figure 3.3).

        Figure 3

        • - In the Title area, type the title of the assignment (Figure 4.1).
        • - The assignment displays at the bottom of the screen (Figure 4.2).
        • - Click Assign (Figure 4.3).

        Figure 4

        • - Click View (Figure 5).

        Figure 5

        • - The Google Classroom assignment links directly to the student login page on the PBS LearningMedia student site where the student can sign in and begin the assignment (Figure 6).

        Figure 6

        How to remove an assignment from a class roster

        If you delete an assignment from your class, the assignment will be deleted from the entire system. You cannot retrieve an assignment once it has been deleted!

        • - When you are in the Assignments tab in the Class view, click the three dots to the right of the title of the assignment you want to delete and click Delete (Figure 1).

        Figure 1

        • - Click Yes, Delete (Figure 2).

        If you delete an assignment from your class, the assignment will be deleted from the entire system. You cannot retrieve an assignment once it has been deleted!

        Figure 2

        • - The assignment is removed from the class assignments and all of PBS LearningMedia (Figure 3).

        Figure 3

        How to view student results

        Results for interactive lesson platforms and regular assignments are viewed differently in PBS LearningMedia. This section demonstrates how to view all assignments.

        Interactive lesson platforms are independent online lessons that are hosted outside of PBS LearningMedia but the results for which can be accessed via class rostering. View an interactive lesson platform example

        View regular assignment results

        • - From the Assignments page, click the three dots located directly to the right of the title of the assignment for which you want to view results (Figure 1).

        Figure 1

        • - Click View Results (Figure 2).

        Figure 2

        • - Click the name of the class whose results you want to view (Figure 3).

        Figure 3

        • - All students who are included in the selected class are listed (Figure 4.1). Each student who has completed the assignment has a green dot next to their name in the Status column and the date of completion in the Submitted column. This allows you to see which students still need to complete the assignment.
        • - Click Export as CSV to generate an Excel spreadsheet that includes the list of students who have completed the assignment (Figure 4.2).
        • - Click View Total Results to go to an overview page that will provide a listing of only those students who have completed the assignment, as well as additional export options (Figure 4.3).

        Figure 4

        • - Click the number of students to view a list of just those students who have completed the assignment (Figure 5.1). In the example below, you would click "4 students."
        • - Click the Export Results dropdown menu for additional export options (Figure 5.2).

        Figure 5

        View interactive lesson platform (ILP) results

        Unlike typical student results, results for interactive lesson platform (ILP) resources contain score and results columns. Scores are presented as quantitative and there is an assessment at end of multple slides. The assessment slide results show in the Score column. Click the eyeball icon in the results to view student results in My Work folder on student site. Clicking results should take you back to the ILP to the My Work page, the aggregation of the student's work in the ILP.

        Figure 1

        How to retrieve student login information

        Teachers are able to retrieve account information for students belonging to one of their class rosters. Account information is not available to teachers if the student is not in one of their class rosters.  The student will be prompted to accept the terms associated with having their account information shared with their teacher. The PBS LearningMedia privacy policy outlines the rules associated with account information sharing. 

        Once a student joins a class roster, their teacher can access their account information. Once a student is removed from a class roster, a teacher can no longer access that student's account information. 

        • - Click Classes from the dropdown menu at the top of the page or from the side navigation menu (Figure 1).

        Figure 1

        • - Click the class to which the student belongs (Figure 2).

        Figure 2

        • - Click the secret answer retrieval icon to the right of name of the student whose account information you wish to access (Figure 3).

        Figure 3

        The student's account information appears in a popup box (Figure 4). You can send this information to the student by email, a written note, or verbally. 

        Figure 4

        How to remove a student from your class roster

        • - Click Classes from the dropdown menu at the top of the page or from the side navigation menu (Figure 1).

        Figure 1

        • - Click the class to which the student belongs (Figure 2).

        Figure 2

        • - Click the trashcan icon to the right of name of the student who you want to remove from the roster (Figure 3).

        Figure 3

        • - Click Delete to confirm the removal of the student (Figure 4).

        Figure 4

        • - The student is no longer in your class roster (Figure 5).

        Figure 5

        How to edit a student's display name

        • - When viewing the class roster, click the pencil icon (Figure 1.1).
        • - Edit the student's name (Figure 1.2).
        • - Click the checkmark to save your changes (Figure 1.3).
        • - Click the red X to cancel your changes (Figure 1.4).

        Figure 1

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